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No search for inventory number - internal note possible / Keine Suche nach Inventarnummer - interne Bemerkung möglich

Hello,

there is no special field for the inventory number for our items. This number isn't the same as the "item number". We write this number in the field "internal note" in the item details. But there we have the problem, that we can't search for it. The inventory number contains of the year of the item and a following number in our library. For example: "24:124" (this means that is the 124th item of the year 2024). We need it to register all our items. Is there the possibility for search for internal note OR create a new field?


Hallo,

es gibt kein spezielles Eingabefeld für Inventurnummern für unsere Medien. Diese Nummer ist nicht das Gleiche wie die Mediennummer. Wir schreiben diese Nummer in das Feld "interne Bemerkung" in den Mediendetails. Aber wir haben das Problem, dass wir nach dieser Nummer nicht suchen können. Die Inventurnummer besteht bei uns aus dem Jahr der Anschaffung und einer fortlaufenden Nummer unserer Bibliothek. Zum Beispiel: "24:124" (das bedeutet, es ist das 124ste Medium aus dem Jahr 2024). Wir brauchen diese Nummer, um alle Medien intern zu erfassen.

Gibt es die Möglichkeit zur Suche nach der internen Bemerkung ODER zur Erschaffung eines neuen Eingabefeldes?

  • Astrid Apmann
  • May 23 2024
  • Awaiting answer from Idea creator
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  • Admin
    Magdalena Olofsson (Axiell) commented
    13 Sep, 2024 12:21pm

    Hi

    Thank you a lot for this information, it helps a lot!

    Unfortunately I still have some questions :)

    But first:
    We have created the so called "Item receipt types" for this purpose so you can tag every item with the funders name. You can set up as many "item receipt types" as you need and every subsidy/funder can be set up a a "item receipt type" The good thing with them is that they are searchable in Collection/Items and also used in Analytics so you can evaluate how they are used.

    But this does not solve the searchability for the inventory number. What does the inventory number comes from, I mean who decides what number a book gets and how is it constructed? I still don't understand the usecase: And sometimes we need to search for the number, because we need to know, if the media is already in our librarysystem for example. Can you describe it a little more?

    Best regards and I wish you a nice weekend

    Magdalena


  • Astrid Apmann commented
    13 Sep, 2024 09:22am

    Hi,

    we have found a field yet, where we can place and search our inventory number. We are using now the "About the work / Other information / Medium of performance"
    Additional to the money from the library holder (town or country or private) in Germany the libraries are getting money from the country by subsidies. To make a proof for this money, we are committed to make a list with all the medias we have bought. And every media has to get an inventory number.
    And sometimes we need to search for the number, because we need to know, if the media is already in our librarysystem for example.

    We are using the number for all items.

    I think other German libraries are using also inventory numbers. Perhaps not like us but in an other form.


    Hallo,

    wir haben schon ein Feld gefunden, wo wir unsere Inventarnummer eintragen und auch danach suchen können.
    Wir benutzen dazu das Feld "Über das Werk / Sonstige Informationen / Besetzung"

    Zusätzlich zum Geld vom Träger der Bibliothek (Stadt oder Land oder Privat) erhalten Bibliotheken in Deutschland Geld vom Land durch Fördermittel. Um einen Nachweis für dieses Geld zu erbringen, sind wir verpflichtet eine Liste mit allen Medien zu erstellen, was von diesem Geld gekauft wurde. (Fördermittelnachweis). Und jedes Medium hat eine Inventurnummer zu bekommen.

    Und manchmal müssen wir halt nach diesen Nummern suchen, beispielsweise um zu gucken, ob das Medium bereits in unserem Katalog erfasst und katalogisiert wurde.

    Wir gebrauchen die Inventarnummern für alle Medien.

    Ich denke, andere deutsche Bibliotheken benutzen ebenso Inventurnummern. Vielleicht nicht in unserer Form, aber in einer anderen.

  • Admin
    Magdalena Olofsson (Axiell) commented
    6 Aug, 2024 01:57pm

    Hi,

    To be able to make the best decision for how we should solve this issue I would like to know more about how the inventory number is used. Why is it added to the items? In what situations do you search for it? Is it common in German libraries? Is it used on all items or for specific collections? Please give me as much information as possible.

    Regards

    Magdalena